Free Time Clock Software Trials – 4 Reasons to Try Before You Buy

Wouldn’t it be great if we could take home our purchases and try them out before deciding if we want to keep them? That’s exactly what many time clock software vendors are providing with their free software trials. It’s kind of like a dating relationship. You get to find out if you’re compatible, what character traits you like and which ones are likely to drive you crazy, and are there any red flags that would prevent a long-term relationship. This provides an environment to test the relationship before moving forward with a large commitment of resources, both time and money. When taking advantage of free employee time clock software trials, there are several questions you’ll want to ask up front. Is the free time clock software trial limited in any way, or is it the fully functioning software? How long will the free trial last? Can I get help and technical support during the free trial period? Do I have to start all over again after the free time clock software trial has finished? These are important questions to ask even before starting the free time clock software trial.

Make Sure It Has the Features You Want

The free timeclock software trial is the perfect time to make sure the time clock program has all the features you’ll need. That’s why making sure the free trial is fully functional is so important. A limited feature set, or even worse a remote demonstration, are not adequate to make sure the employee time clock software will meet the needs of your business. You should be testing the exact software you’ll be asked to buy. You’ll also want to make sure you won’t have to re-key all of the information you’ve entered during the free trial after purchasing a permanent license. That’s why this dating period is so important. You want to see how your future partner responds in as many different situations as possible before committing to a permanent relationship.

Make Sure It Supports Your Business Payroll Rules

The free timeclock software trial should allow you to fully use the program with your payroll rules. In other words, use the free trial through a complete payroll period. This will allow you to confirm that the software can handle your same payroll cycle, overtime settings, and rounding rules. A great scenario is to run the free timeclock software trial right along with your current time and attendance system. This should bring any obvious deficiencies to the surface. A 30 day trial may sound like enough time to thoroughly test the software, but if you don’t start using it for several weeks after downloading then you may run out of time before you’re ready. The last thing you need is to have the free trial expire right before you meet with management to demonstrate the new time and attendance system. Free trials based on a number of time clock punches used before expiration may be a better option.

Make Sure It Works In Your Office Configuration

Another crucial test during the free timeclock software trial is to make sure the software will work with your current office configuration. For example, if you’re looking for a punch clock replacement, putting an unsupervised computer in the break room may not be the best solution. Now is the time to think through other deployment strategies, like putting personal networked time clocks on all employee computers. This also gives you an opportunity to verify the software will work with your existing infrastructure. This will cut down on unexpected expenses later, since you’ll already know what computers meet the system requirements and which ones will need to be upgraded.

Make Sure Employees Find It Easy to Use

Is the new time clock software more or less efficient than the time and attendance system it is replacing? There may be a learning curve for your employees, but the mistakes and inefficiencies should subside within a few days of using the free timeclock software trial. If your employees are still struggling at the end of the trial period, chances are they’ll continue to struggle after purchasing a licensed version of the software. If the software is difficult or confusing to set up, don’t ignore that as a warning sign that the software may be hard or not intuitive to use as well. This is the time to test the time clock software vendor’s support. The kind of help and support you receive during the trial period is a good indicator of the support you’ll receive later on. For example, are there multiple ways to contact a member of the technical support team? Beware of time clock software companies that provide email only support as this likely indicates they’re not equipped to handle a large volume of support requests, or they aren’t involved in time and attendance projects full-time.

Time Clock Software Review Strategies

Here are a couple of quick strategies to help you with the review process. A good rule of thumb is to use your current time and attendance system as a baseline and then start expanding from there. In other words, start by seeing if you can automate your current time and attendance system with the new software. That should immediately eliminate previous inefficiencies. Then start to explore the other features available with the employee time clock software you’re testing. Finally, come up with a list of deal breakers (must have features) and a wish list (nice to have features). This will allow you to compare different time clock programs and help you decide which is the best time and attendance solution for your business or organization.

Backup Software- Don’t Buy It!

Computer Backup- Forget About It!

Backup Software is for the birds! Computer Backup is too hard, too much trouble and a pain in the butt. Let’s just forget about it.

Backup Software is touted as the savior of your computer’s critical business and personal files. They claim that all computer hard drives (where our files are stored) eventually will have a 100% failure rate. They try to tell us that the failure of our hard drives is just a matter of WHEN, not IF.

Do your backups they shout!

Poppycock!

BACKUP SOFTWARE- LET’S GET REAL

You and I know the real story. The real story is that new computers are so well made that they almost never fail, right?

Therefore, we don’t need to worry about buying backup software and setting up a computer backup system, do we? It would just be a waste time– for sure!

After all we know that all the press about hard drive failures, natural disasters and terrorist attacks is just a conspiracy by the backup software companies to get us to buy their products.

Personally I never had a hard drive failure (that I recall). If my computer stops working for whatever reason, that’s life.

Therefore, I ignore these software backup companies that try to push their backup software products on the unsuspecting public even though they make data and file restorations easy. I don’t give them the time of day.

Therefore as you see, I don’t need backup software, do you? Of course not.

BACKUP SOFTWARE- STARTING OVER WITHOUT IT IS EASY

In the unlikely event that I got a virus or a bunch of spyware on my computers I’ll just bite the bullet and move on. After all, if I lost all my data to a virus, then so what? Who needs backup software?

Heck, I’d just buy a new computer and begin again and I’d still wouldn’t need backup software because it’s just too much hassle.

If ALL my business data was lost due to a hard drive crash or virus corruption then I’d just start my business over. No big deal. It’s not that hard, right? Using backup software is just a pain.

BACKUP SOFTWARE FOOLISHNESS

So by now we’re all agreed that using backup software for computer backup is just for the foolish, right? Right.

Who would want to use backup software that automatically and easily backs up EVERYTHING on your computer hard drive to a DVD Rewriteable disk or USB external hard drive? That would mean you could easily recover from any computer disaster. That makes too much sense and is far too logical.

They claim that backup software is a virtual computer insurance policy against fire, flood, theft, earthquake, hurricanes, tornados and terrorist attacks.

Balderdash!

Ridiculous.

Hey, the businesses who survived Hurricane Katrina didn’t need backup software did they? OK, OK I admit a lot of businesses without backup software and off site backup lost EVERYTHING and now they cannot recover their data and reconstitute their business. But that’s life. Now these businesses and their employees can now move on to something new. How exciting!

Look, life without backup software is just so much more interesting.

By the way, did I tell you how much I enjoy playing Russian Roulette?

Did I neglect to mention my brief stay (it was really was only a few days) at the mental hospital? Ahh, that’s ancient history. Let’s get back to the present.

BACKUP SOFTWARE- THE PRESENT DAY

Want to hear something silly? My friend Ben down in New Orleans owned an insurance company. It made a very good living for him and his family. He didn’t believe in backup software either. All his computers were destroyed by Hurricane Katrina.

Ben just laughed and said, “No problem, this disaster gives me the chance to write the Great American Novel that I’ve always dreamed of writing”.

What about his 10 employees and his thousands of customers he was asked? Ben said, “Heck, things always work out for the best don’t they?”

What about the income from the business that supported his family he was asked? Ben said, “Oh, FEMA (Federal Emergency Management Agency) told me they would take care of us and not to worry.”

See, Ben is all set and is none the worse for wear even though he didn’t have backup software.

BACKUP SOFTWARE LESSONS

So boys and girls what have we learned about this backup software thing?

* If we don’t have backup software, so what, it just makes life after a hard drive crash more interesting and fun.

* After a natural disaster that destroys your computers, FEMA will make it OK.

* All the hubbub about backup software is just a bunch of advertising hype to sell product.

* Just because you like to play Russian Roulette, you aren’t really crazy.

FINALLY- BACKUP SOFTWARE FOLLYIES

I know another guy, Carl Jordan, who is crazier than I am. Carl and the rest of the loonies at Tweak All Consultants (www.tweakspeed.com) actually believe backup software can save your bacon.

In my own strange way I try to be fair and balanced. Therefore

if you disagree with me check out Carl’s review of backup software at Backup Software

Now, where’s my medication? My meds really smooth me out. They also help me forget about rational things like computer backup and backup software.